Grade Entry
Grade Entry Details
October 2023 Grade Entry
Fall mid-term grade entry will open on Tuesday, October 10. Mid-term grades must be entered in Banner Self-service for all courses that meet from September to December.
October grades for full year courses (September-April) may be entered in Moodle or communicated to students confidentially.
The deadline for mid-term grade submission is 9:00am Wednesday, October 25.
- Grades are entered out of 100, the highest grade possible is 99.
- Do not leave the grade blank.
- If a student is registered in your class, but has not attended, please report the name and ID number to the applicable Dean’s Office.
- Grades can be entered by the designated primary instructor if the course is shared.
- Once the grades are entered, they can be verified by viewing the class list on Faculty X-Reports.
- Students are able to view their grades as soon as they are submitted.
Documentation on how to enter grades is available below and from the Registrar’s Office at @email or 2160.
December 2023 Grade Entry
December grades are due by 9:00am Wednesday, January 3, 2024. Grade entry will open on Monday, December 11.
Only primary instructors as coded in Banner can enter grades.
Grade-to Date: If a student has outstanding coursework, such as assignments or papers, that counts towards their final grade, enter a grade-to-date with the outstanding coursework counted a zero. If you permit the student to submit this coursework late and that submission results in a change to the final grade, submit the Grade Change Request form in Faculty X Reports. If a student misses an exam and does not have an IN grade, enter a grade-to-date with the exam counted as zero. The student is responsible for contacting the professor to arrange a make-up exam. Do not leave the grade blank.
IN Incomplete: At the Dean’s request, this temporary grade is entered by the Registrar’s Office for students who have medical or personal reasons for missing an exam. Use the Student Exam Deferral form received from the Dean’s Office, or the Request to Change a Grade form on Faculty X Reports to indicate either:
a) the grade after a make-up exam is completed, or
b) a grade-to-date if a make-up exam is not completed by Friday, January 19, 2024.
The Registrar’s Office will post final grades to students’ academic history daily.
Once final grades are posted to academic history, they are viewable by students. You are requested to retain, for one year, any notes on students’ performance as well as any relevant grading material that is not returned to students. These may be used in the event of a grade appeal.
Grade entry assistance is available below and from the Registrar's Office at @email or 2160.
February 2024 Grade Entry
Fall mid-term grade entry will open on Friday, February 16, 2024. Mid-term grades must be entered in Banner Self-service for all courses that meet from January to April.
The deadline for mid-term grade submission is 9:00am Friday, March 1.
- Grades are entered out of 100, the highest grade possible is 99.
- Do not leave the grade blank.
- If a student is registered in your class, but has not attended, please report the name and ID number to the applicable Dean’s Office.
- Grades can be entered by the designated primary instructor if the course is shared.
- Students are able to view their grades as soon as they are submitted.
Documentation on how to enter grades is available below and from the Registrar’s Office at @email or 2160.
May 2024 Grade Entry
Grades for graduation candidates are due by 9:00 am Monday, April 29, 2024. Grade entry will open on April 10, the first day of the examination period.
A “Yes” in the “GRAD” column of the Faculty X-Reports class list indicates that a student is a candidate for graduation at the upcoming spring convocation. It is imperative that all grades are entered by this deadline to allow sufficient time to process awards and determine distinctions and first class honours.
Grades for continuing students are due by 9:00 am on Monday, May 6, 2024.
Only primary instructors as coded in Banner can enter grades for their courses.
Grade-to Date: If a student has outstanding coursework, such as assignments or papers, that counts towards their final grade, enter a grade-to-date with the outstanding coursework counted a zero. If you permit the student to submit this coursework late and that submission results in a change to the final grade, submit the Grade Change Request form in Faculty X-Reports. If a student misses an exam and does not have an IN grade, enter a grade-to-date with the exam counted as zero. Do not leave the grade blank.
IN Incomplete: At the Dean’s request, this temporary grade is entered by the Registrar’s Office for students who have medical or personal reasons for missing an exam. Use the Student Exam Deferral form, or the Request to Change a Grade form on Faculty X-Reports to indicate either:
a) the grade after a make-up exam is completed, or
b) a grade-to-date if a make-up exam is not completed by Wednesday, May 15, 2024. The student is responsible for contacting the professor to arrange a makeup exam.
The Registrar’s Office will post grades to students’ academic history daily beginning Monday, April 10.
Once grades are posted to academic history, they are viewable by students. You are requested to retain, for one year, any notes on students’ performance as well as any relevant grading material that is not returned to students. These may be used in the event of a grade appeal.
Grade entry assistance is available below and from the Registrar's Office at @email or 2160.
How to:
Enter Registration Error Overrides
How Faculty Override Registration Errors
Professors can override the following registration errors for students wishing to register in a course to which they are assigned:
- Course is closed (enrollment is at the maximum specified).
- The student does not have the required pre-requisite(s) for the course, but the chair and professor are willing to allow the student to register in the course.
- Student is taking the course without the normal co-requisite, usually a lab. A student may have taken CHEM 100 in a previous year and failed the course but passed the lab. The chair or professor has decided the student may repeat the course and does not need to repeat the lab.
- Course is normally restricted by College (in banner, this means Faculty). For example, CSCI 100 is restricted to students in Arts and Business (Colleges AR and BU), but a student in Science (SC) may be permitted to register for the course.
- Course is restricted by Degree. For example, only students in the HKIN degrees may take HKIN courses. A student in BSc HNU may request permission to take HKIN 226, Personal Health and Wellness, and receives permission to do so.
- Course is restricted by Major. Same scenario as above, but rarely used.
Professors will receive an Override Approval form from the student and will:
- Select the Banner Self-Service link on any Registrar’s Office page and log in.
- Click on Faculty Services, then click on Student Menu.
- Select Registration Overrides.
- Select the correct term and click the Submit Term button
- Select an ID from a drop-down list of students who are currently registered in assigned courses, or.
- Click on Enter Student/Advisee ID Directly link and enter the ID,
- Click on the Submit ID button.
- Verify the ID selection, and then click OK.
- On the Faculty Registration Permits/Overrides page, choose the appropriate override and the applicable course, and then click on the Submit Changes button.
- Click the Commit Changes button.
NOTES:
- Professors may override more than one registration error for a student, for example, Enrollment Cap plus Pre-Requisite. Repeat the steps listed above to add another override for the student.
- Once entered, overrides can only be removed through the Banner forms, either by departmental secretaries or the Registrar’s Office.
Enter Grades
Banner Self-service Grade Entry Instructions
Enter portal.stfx.ca in the URL. Log in with your username (webfx) and password.
Select Banner Self-service. Enter your Faculty ID in the User ID field (case sensitive).
Enter your PIN. Select Login.
At first log in, there will be a prompt to set up a security question and answer
Select Faculty Services.
Select Term Selection.
Select the CRN for the course you wish to enter grades.
Select Mid Term Grades for October and February grade entry.
Students are able to view mid-term grades once the grades are submitted.
Select Final Grades for December and April grade entry.
Students are able to view final grades once the grades have been ‘rolled’ by the Registrar’s Office daily during the grade entry period.
Faculty Grade Worksheet:
Select the grade from the drop-down list in the Grade column. Tab over to enter the numeric grade. Ignore the other columns on the worksheet.
Click Submit. There is a 30-minute timeout limit. Exit.
Grade Verification:
Once your grades have been entered, verify that the grades are correct on Faculty X-Reports - Class List. If there is an error, return to Banner self-service and change the grade.
If the error is noticed later and the final grade has already been “rolled”, submit the grade change request form available on X-Reports.
Access Banner self-service and Faculty X-Reports here. IT Services recommends using Firefox or Google Chrome.
Contact
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2329 Notre Dame Avenue
Antigonish NS B2G 2W5
Canada
