Working Remotely

Using your StFX issued device

StFX recommends using your StFX issued device to effectively work off-campus.  StFX issued devices must be used to access administrative systems (Banner Admin pages, OneSolution) and other sensitive data. Review the requirements and general steps that should be taken:

• StFX devices acceptable off campus usage

Using your personal device

For those who wish to use their personal computer for other tasks, including H: drive and department share access, Banner Self Service, X-Reports, Microsoft 365 web applications, etc you must adhere to the below.

• Guidelines for personal devices

Passwords

• Use a strong password on your device and avoid anything that's easy to guess.

  • How to create a strong password

• Enable Two-Factor Authentication and use an Authenticator App where ever you can.

• Consider investing in a password manager.
   

Keeping your devices current

• Use antivirus software.  StFX assets deployed by IT Services will have SentinelOne.

• Keep your operating system up to date:

  • Apply security patches as soon as possible, ideally via automatic updates. 

• Keep any installed software applications up to date.

• Encrypt your devices by turning on encryption.

Collaborate in Teams

Teams is a team collaboration application offering many capabilities including messaging, video meetings, file sharing and calling.  Teams can be used in the browser or through the desktop client.  Having the Teams client installed is recommended for a better user experience.  You must have Teams open in order to make and receive calls and chats.

Microsoft Teams
 

Secure data

Where should you store your files?

• OneDrive or Teams: Cloud storage for easy access and automatic backups.
• H: Drive and Departmental Shares: Network drive for quick access within the organization.  Accessible through the VPN.

It is not recommended to store data locally on your computer. 
 

VPN

VPN allows users from off-campus to connect, via a secure and encrypted connection, to access internal-only services and applications. View the list of services available off campus.  To request VPN access refer to the VPN Connection button below. For instructions on mapping network drives refer to the Mapping Network Drives button below.

VPN Connection

Mapping Network Drives

• Secure your home office by locking up at the end of the day:

  • Keep your home workspace as secure as you keep your normal office. 

• Limit paper documents:

  • Keep paper documents (sensitive data, passwords notes) out of sight.

  • Print/store only necessary documents.

• Keep your work computer and home computer separate:

  • This will reduce the amount of sensitive data exposed if your personal device or work device has been compromised.

• Secure your home router: 

  • Change your router's password from the default to something unique

  • Ensure firmware updates are installed as soon as possible

• Enable Automatic Locking: 

  • Automatic locking protects our unattended devices when we walk away.